At Fox in the Pine, we are committed to protecting and respecting your privacy in accordance with the General Data Protection Regulation (GDPR) (EU) 2016/679 of April 27,2016, and Greek legislation, particularly Law No. 4624/2019 [Law No. 4624/2019 implementing Regulation (EU) 2016/679 of the European Parliament and of the Council ofApril 27, 2016, on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive (EU)2016/680 of the European Parliament and of the Council of April 27, 2016, and other provisions], for the protection of individuals with regard to the processing of personal data.

This privacy policy explains when and why we collect personal information, how we use it, the circumstances under which we may disclose it to third parties, and how we keepit secure. The Privacy Policy applies to the use of our services and the fulfillment of our obligations arising from contract execution. It also applies to those who apply foremployment at Fox in the Pine Preschool, Kindergarten, and Elementary.

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Why do we collect and use personal data?

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We collect and use personal data to provide our educational services. Additionally, we gather information about our suppliers, partners, and individuals seeking employment orcurrently employed within our organization.

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What types of personal data do we collect?

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We collect full names, telephone numbers, email addresses, residential addresses, and professional designations. The legal basis for collecting personal data is educationallegislation.

Furthermore, we may collect comments and inquiries you submit through telephone communication, written correspondence, or electronically regarding our announcementsand activities related to our services. When browsing our websites, we may also collect IP addresses and various actions taken during your visit.

Fox in the Pine does not collect or process special categories of personal data or sensitive personal data except in cases where explicitly required by law and under theconditions of the General Data Protection Regulation (Article 9, paragraph 2).

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When do we collect personal data concerning you?

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We use your data for the following purposes:

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Sending you information related to the educational or other relevant services you receive.

Providing announcements and information regarding our educational services, events, and school activities.

Taking actions in cases of mutual and legal interest.

Providing information about the content and location of seminars or events you have enrolled in.

Responding to "Contact Me" forms or other electronic forms you fill out on our websites.

Monitoring and responding to incoming requests (support, emails, chats, or phone calls).

Fulfilling contractual obligations, such as order confirmations, license details, invoices,

reminders, etc.

Notifying you about potential issues in the provision of our services.

Communicating with you for research purposes, seeking your opinion about our services.

Processing job applications.

How do we use data concerning our students and their parents?

We use the data concerning our students and their parents for the following purposes:

Supporting the education of students.

Monitoring and reporting on students' progress.

Providing appropriate care and medical attention.

Evaluating the quality of our educational services.

The categories of data concerning our students that we collect, retain, and share include:

Personal details (e.g., name and contact information).

Characteristics (e.g., nationality, language, ethnicity, country of birth).

Attendance information (e.g., class attendance, number of absences, and reasons for absences).

Results of national curriculum assessments.

Information about special educational needs.

Medical information.

Collection of personal data based on consent

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In cases where the collection and processing of personal data require the subject's consent, we use a specific Consent Form, which records, stores, and demonstrates thegiven consent.

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Collection of personal data based on contracts

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We use personal data to fulfill our obligations related to contracts and agreements we have entered into with clients, partners, and suppliers.

Collection of personal data based on legitimate interest

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We collect and process personal data when it is deemed necessary for the legitimate interests pursued by Fox in the Pine as the data controller or a third party unless theinterests or fundamental rights and freedoms of the data subject, especially if the data subject is a child, override those interests.

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How long do we retain your personal data?

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We store personal data for as long as necessary to fulfill the purposes for which they were collected, taking into account the need to respond to your inquiries or resolve anyissues, fulfill our legal obligations as required by applicable laws, be prepared to defend against legal claims/complaints, and for security purposes. [3]

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This means that we may retain your personal data for a reasonable period after your last interaction with us. When the collected personal data is no longer necessary, it will bedeleted securely. We may process data for statistical purposes, but in such cases, the data will be anonymized.

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Your rights regarding your personal data:

You have the following rights regarding your personal data, subject to the conditions and terms of the General Data Protection Regulation (GDPR) and Greek legislation:

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The right to request copies of your personal data held by our school, Fox in the Pine. The right to request Fox in the Pine to correct any inaccuracies or outdated personal dataconcerning you. The right to request the deletion of your personal data when their retention is no longer necessary for us, unless the conditions of the GDPR and legislationrequire further retention of personal data. 

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The right to request the deletion of your personal data when their retention is no longer necessary for us, unless the conditions of the GDPR and legislation require furtherretention of personal data.

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The right to withdraw your consent for processing at any time, without affecting the lawfulness of the processing based on consent before its withdrawal. For example,withdrawing consent to receive informational announcements.

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If you wish to withdraw your consent regarding receiving informational announcements, you can communicate your decision to info@foxinthepine.gr

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Please note that you may continue to receive system messages and administrative announcements from us, such as confirmations, system messages, and account-relatednotifications.

The right to request Fox in the Pine to provide you with your personal data and, where possible, to transmit this data directly to another data controller when the processing isbased on consent or a contract.

The right to request restriction of the further processing of data in case of disagreement regarding the accuracy or processing of personal data concerning you.

The right to object to the processing of personal data in case the processing is based on legitimate interests and/or direct marketing.

If you have any questions regarding the protection of your personal data, you can address them to: info@foxinthepine.gr.

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Cookies 

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We use cookies and web beacons (web beacons) to collect information during your navigation on the educational organization's websites. Web beacons include standardizedelements from your web browser, such as the type and language of the web browser, the address, your IP address (Internet Protocol), and your actions on the educationalorganization's websites, such as the pages you visited and the links you clicked.

These pieces of information are used to improve the functioning of the websites and provide insights into user navigation, collect personal data such as the type of webbrowser and operating system, the referral page, the site's path, the ISP (Internet Service Provider) domain, etc., to understand how visitors use a website. Cookies and similartechnologies help us customize our website to your personal needs and identify and prevent security threats and abuses. If used individually, cookies and web beacons cannotpersonally identify you.

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Do we disclose your personal data to others?

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In general, we disclose data concerning our students to:

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Schools or colleges where our students attend after graduation. Ministry of Education. We do not disclose, sell, rent, or negotiate your information with third parties without yourconsent, except for the following obligations:

Third-party service providers working on our behalf: We may disclose your information to third parties and other affiliated organizations to provide you with services on ourbehalf based on contractual obligations they have undertaken to provide services to our students or learners.

If required by law: We will disclose personal data if required by law or if we reasonably believe that disclosure is necessary to protect the rights of the organization and/orcomply with a legal process, court order, or legal proceeding. However, we will take every organizational and technical measure to ensure that your personal data continues tobe protected.

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We do not transfer, sell, rent, or negotiate your information with third parties without your consent, except for the following obligations:

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Third-party service providers working on our behalf: We may share your information with third parties and other affiliated organizations to provide you with services on ourbehalf based on contractual obligations they have undertaken to provide services to our students or learners.

We may share your information with third parties and other affiliated organizations to provide you with services on our behalf based on contractual obligations they haveundertaken to provide services to our students.

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We may share your information with third parties and other affiliated organizations to provide you with services on our behalf based on contractual obligations they haveundertaken to provide services to our students or learners.

If required by law: We will disclose personal data if required by law or if we reasonably believe that disclosure is necessary to protect the rights of the organization and/orcomply with a legal process, court order, or legal proceeding. However, we will take every organizational and technical measure to ensure that your personal data continues tobe protected.

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Use of data processors: We may assign data processors to process personal data. It is our duty to ensure that they comply with this Privacy Policy and the applicable dataprotection laws by signing relevant clauses for the lawful processing of personal data.

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If the data processor processes Personal Data outside the EU/EEA, the transfer will only take place with the procedures and conditions provided by the General DataProtection Regulation, such as the EU's Standard Contractual Clauses for the transfer to third countries or other explicit legal basis for the transfer of personal data to a thirdcountry.

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Changes to the Privacy Policy: Fox in the Pine reserves the right to modify this Privacy Statement at any time. The applicable version will be posted on our websites. Weencourage you to periodically check the Privacy Policy to ensure that you agree with the changes.

If there are changes that substantially alter our privacy practices, we will inform you by email or post an announcement on our websites before they take effect.

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The right to lodge a complaint with a supervisory authority: If you are not satisfied with the way your personal data is processed, you can first contact us at the address:info@foxinthepine.gr

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For further requests and actions, you can contact the Data Protection Authority.

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Last updated: August 2023

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Fox in the Pine keeps personal data in printed or electronic form according to the law.